Office Manager and Executive Assistant
United Way of Enid & Northwest Oklahoma
📍 Enid, Oklahoma
🕒 Full-Time | Non-Exempt
📅 Start Date: June 1, 2026
About the Role
The Office Manager and Executive Assistant plays a vital role in supporting the CEO/Executive Director and ensuring the smooth day-to-day operations of United Way of Enid & Northwest Oklahoma. This position provides high-level administrative, financial, and organizational support while helping advance the organization’s mission across Enid and Northwest Oklahoma.
Key Responsibilities
- Provide direct administrative support to the CEO/Executive Director
- Manage schedules, appointments, and daily briefings
- Process payroll and manage timesheets
- Handle accounts payable/receivable and maintain accurate financial records
- Utilize QuickBooks and Donation Tracker for financial tracking and reporting
- Reconcile bank and credit card accounts; assist with annual audits
- Prepare, proofread, and distribute professional correspondence and reports
- Record and distribute meeting minutes
- Maintain organizational policies, procedures, and official records
- Coordinate meeting logistics, including room setup and refreshments
- Support board and committee operations, including maintaining records and compliance
- Assist with planning and execution of annual events and campaigns
- Maintain office supplies and support general office operations
- Serve as backup support for Workplace Campaign efforts
- Uphold strict confidentiality and ethical standards in all responsibilities
Qualifications
- Associate’s degree with at least 2 years of related experience, or equivalent combination of education and experience (Bachelor’s preferred)
- Strong administrative and organizational skills
- Proficiency in Microsoft Office 365 (Word, Excel, Outlook)
- Experience with QuickBooks required
- Ability to manage multiple tasks and meet deadlines independently
- Strong communication skills and ability to work with community leaders and volunteers
- Nonprofit experience preferred
- Bilingual and/or design experience (Canva, Photoshop, Illustrator) a plus
Work Environment & Tools
This role regularly uses:
- Microsoft Office 365 (Word, Excel, Outlook, PowerPoint)
- QuickBooks & Donation Tracker
- Office equipment including computers, printers, copiers, and phones
What We’re Looking For
We’re seeking a detail-oriented, highly organized professional who thrives in a mission-driven environment. This role requires initiative, discretion, and a strong commitment to supporting both leadership and the broader community.
Why Join Us?
At United Way of Enid & Northwest Oklahoma, you’ll be part of a team dedicated to strengthening our community through partnerships, service, and impact.